1. The Employer shall provide to the Employee the opportunity to obtain an eye examination or a pair of spectacles as defined in, and subject at all times to, the terms set out below (the “Services”).
2. The Services shall be provided through the issue and redemption of paper vouchers, administered on behalf of the Employer by Edenred UK. The frequency of availability of the Services, as they apply to the Employee, shall be defined at the sole discretion of the Employer.
3. The Services, or any part thereof, shall not be available to an Employee who does not hold a current and valid contract of employment with the Employer. The receipt of one part of the Services by an Employee shall not automatically, or otherwise, entitle that Employee to receive any other part of the Services.
4. The Services shall be provided to the Employee through an online application service, administered on behalf of the Employer by Edenred UK. The Employee shall not be entitled to the Services, or any part thereof, except through the online application service or any additional or alternative process defined in writing by the Employer. Such definitions may be provided through the online application service or other form of communication between the Employer and Employee, whether or not administered by Edenred UK.
5. In the event that that Employee chooses to obtain an eye examination, the Employee will be subject to the following terms:-
a. The Employee will complete an online application at the website address through which the Employer offers the Service, being https://eyecareplus.edenred.co.uk (the “Website”).
b. The Employee will provide accurate and complete information.
c. The Employee will SUBMIT those details in the manner described within the Website.
d. The Employer shall authorise or reject the application at its sole discretion.
e. If the Employer authorises the application, Edenred UK will issue an eye examination voucher by post to the address given by the Employee within the related online application.
f. The Employee shall be entitled to redeem the eye examination voucher for the sole purpose of obtaining and meeting the whole cost of an eye examination with a participating optician displayed on the Website.
g. The Employee shall use the eye examination voucher prior to the expiry date shown thereon. The Employer shall not be obliged to replace or otherwise provide any further eye examination voucher in the event of the Employee failing to use any previously provided eye examination voucher; and
h. The Employee shall ensure that he/she obtains from the optician, immediately following the eye examination, a Certificate of Recommendation slip issued by the optician, and retains that slip for presentation to the Employer, upon request by the Employer.
6. If the Certificate of Recommendation confirms that spectacles are required by the Employee solely for the purpose of using a workplace Visual Display Unit (VDU), then the Employee will be subject to the following terms:-
a. The Employee will complete an online application on the Website within 3 calendar months of the date of the related eye examination.
b. The Employee will provide accurate and complete information as required.
c. The Employer will define, within the Website, the type of spectacles which are available to the Employee.
d. The Employee will SUBMIT those details in the manner described within the Website.
e. The Employer shall authorise or reject the application at its sole discretion.
f. If the Employer authorises the application, Edenred UK will issue a spectacles voucher by post to the address given by the Employee within the related online application.
g. The Employee shall be entitled to redeem the spectacles voucher for the sole purpose of obtaining and meeting the whole cost of spectacles within a participating optician displayed on the Website.
h. The Employee may choose to obtain from the optician spectacles of a higher cost than provided for by the spectacles voucher. In this event the Employee agrees to meet and pay the difference between the value shown on the spectacles vouchers and the higher cost, and makes payment to the optician accordingly.
i. The Employee shall use the spectacle voucher prior to the expiry date shown thereon. The Employer shall not be obliged to replace, or otherwise, provide any further spectacle voucher in the event of the Employee failing to use any previously provided eye examination voucher.
7. The administrators of the Services, Edenred UK, shall issue eye examination vouchers and spectacles vouchers solely as authorised from time
to time by the Employer.
8. The Employee shall be wholly responsible for the safe keeping and use of each voucher issued and neither Edenred UK nor the Employer shall
replace any voucher lost or damaged beyond usability whilst in the care of the Employee.
9. The Employee agrees and understands that eye examination vouchers and spectacles vouchers are issuable and useable solely as defined
herein. The Employee shall not be entitled to receive any voucher unless authorised to do so by the Employer.
10. The Employer shall be entitled to seek from the Employee proof of voucher usage, or to have any unused voucher returned to the Employer by
the Employee at the request of the Employer.
11. These terms do not, and are not intended to, refer to the rights or obligations of either party in respect of the provision of eye examinations or
spectacles except where such rights or obligations are to be effected through the use of the vouchers defined herein.